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Last revised December 2022
This policy is aimed at informing you of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will be retained for.
It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the local data protection law.
We will comply with data protection law and principles, which means that your data will be:
(“CM”, “the Company”, “the Company Group”, “us”, “we” or “ours”) and associated companies, NAVI Merchants A/S, Copenhagen Merchants A/S, CM Biomass Partners, etc.
This personal data is submitted directly to CM through the online application process (mainly via TeamTailor recruitment platform) and follow-up communications and/or through alternative channels (e.g., Recruiting and Executive Search firms).
We define personal data broadly as information that directly identifies an individual or that makes an individual identifiable when combined with other information
The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the role you apply for is located, and not the country in which you reside.
Should you apply to more than one location or should the role to which you apply be available in more than one country, the types of personal data we request from you and the ways that we process it are determined by the requirements of all the countries in which the position is located.
In connection with your application, we will collect, use, and store the following categories of personal data about you:
Sensitive personal data is a subset of personal data that includes ethnicity, health/disabilities, trade union membership, philosophical beliefs, sexual orientation, and other categories as prescribed by law.
We may collect sensitive personal data about a candidate to the extent permitted to do so by applicable laws (e.g., U.S. equal opportunity laws) and e.g. to support our efforts to create an inclusive and diverse work environment, or to assess whether a work permit and visa will be necessary.
We may also collect sensitive personal data to the extent that a candidate chooses, without being asked, to voluntarily disclose it during the recruiting process.
Under limited circumstances and to the extent permitted by applicable law, we may also collect sensitive personal information relating to health and medical characteristics, such as status of infection, test results, and vaccination status, to address our public health and workplace safety obligations and to protect the Company and its employees, clients, and third parties.
We will use the personal data we collect about you for legitimate human resources and business management reasons to:
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate to that role.
We also need to process your personal data to decide whether to enter a contract with you.
Having received your CV, cover letter, provided prerequisites and the results from any skillstests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role.
If you do so, we will decide whether your application is suitable to invite you for an interview.
If we decide to invite you for an interview, we will use the data you provide to us at the interview to decide whether to invite you to perform personality and IQ-tests and for a further assessment interview.
Having received the results of the personality and IQ tests and conducted the assessment interview, we will use the data to decide to invite you in for final interviews.
If we decide to offer you the role, we may then take up references and/or any other check before confirming your appointment.
The Data flow (recruitment process) can be slightly different across recruitments as well as other recruitment-steps may be used.
Your personal data will only be shared for the purposes of processing your application with entities within the Company Group.
We use third-party service providers regarding recruitment systems (ATS – Applicant Tracking System) – mainly through the digital platform of TeamTailor. Other platforms can be used.
CM does not base decisions that will have a significant impact on you based solely on automated decision-making. CM evaluate each individual candidate on their own merits.
Certain roles may though require specific prerequisites or skills (for example, fluency in a certain language, particular professional qualifications or certifications, or number of years in a similar role). Applications that do not meet those requirements may be automatically rejected.
CM uses generally accepted standards of technical and operational security to secure your personal data. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions, and they are subject to duty of confidentiality.
If you are unsuccessful (are not employed), we shall retain your personal data for 24 months.
We retain such personal data in case a similar role becomes vacant for which you will be a fitting candidate.
We further retain your personal data for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.
If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for a role and you fail to provide us with relevant details, we will not be able to take your application further.
11. Submitting data
By submitting your personal data to us, you acknowledge that:
CM takes reasonable steps that are designed to keep your personal data accurate, complete, and up to date for the purposes for which it is collected and used.
In accordance with applicable law, you may have one or more of the following rights:
If you want to review, verify, or correct your personal data, you can do so by logging into the online system (TeamTailor) or you can contact firstname.lastname@example.org.
If you wish to request erasure of your personal data or object to the processing of your personal data, please send an email to email@example.com.
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